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Mar. 29, 2022
March 27, 2022 Annual Meeting Minutes - DRAFT
DRAFT UNTIL APPROVED
Westbrook Heights Homeowners Association
March 27, 2022 – Minutes of Annual Meeting – Meeting on Zoom at 2:00pm
Meeting chaired by President Jeremy Chancey
Minutes recorded by Secretary Allison Kotarsky
1. CALL TO ORDER
President Jeremy Chancey called meeting to order at 2:06pm
2. ONLINE FORMAT RULES
3. ATTENDANCE (verbal attendance taken)
Board members present:
President, Jeremy Chancey
Ben Maatman, Vice President
Allison Kotarsky, Secretary
Buck Mallow, Treasurer
Bob Driscole, Board member
Ted Hosaflook, Board member
Pete Meyer, Board member
Corey Kimble, Board member
1 vacant seat
Others in Attendance (as written on Zoom name):
Mark Kincaid
Debbie’s
iPad (2)
Jeannette Southerly (She/Her)
Kyle Wiggs
4. WELCOME, INTRODUCTIONS
5. TREASURE’S REPORT
a. See report below
6. ANNOUNCEMENTS
a. Website – www.westbrookheights.com
· Meeting Minutes
· Architectural Review form – coming soon
· Subscribe to email list
b. Facebook – www.facebook.com/WestbrookHeightsHOA and 2 groups
c. hoawestbrookheights@gmail.com
d. PO Box 626, Dellslow, WV 26531
7. BOARD ELECTIONS
a. Positions up for election
· One vacant position
· Emails and flyers for voting
· Designate location to vote –
Park on Saturday, June 4, 2022
· Making voting available online as well
· Rank choice voting
8. PROJECTS
a. Paving
· Westbrook Drive is the first street on the schedule
b.
Westbrook Culvert Repair
· Dsines will be fixing the portion of the pavement that is falling down.
c. Park Fence
· Safety study done in 2021. The fence along the road is too short. Right now it is 4ft but it needs to
be 5ft. We are looking to replace 3 sides of the fence. Once estimate we received is around $6k. This does not include painting the current posts that we are going to reuse.
· We have $15,180 budgeted in 2022 to fix the park
· We
are going to get more estimates.
d. Stain the pavilion and picnic tables
e. Storm water inspection
9. COMMITTEES
a. Park
· Ben, Pete, and Jeremy
b. Events and Activities
· Allison
is the chair
· Chalk the Block
· Community Yard Sale
· Pumpkin Carving Contest
· Holiday Decorating Contest
c. CCR
· Bob is the chair
· Overview
of proposed changes
· Public readings
· Sunday, May 1 at 2-4pm
· Saturday, May 14 at 2-4pm
· 2-3 hours for each meeting
· Make sure everyone gets a copy to review. Have them
initial that they received them.
· Include a cover page with meeting dates and voting ballot.
· Voting procedure
· We need 60% to vote
· Vote by June 7
· Can also drop off
ballot at the yard sale
· Filing
d. Roads
· Jeremy will join committee
e. Home Improvements
· Allison on committee, no current chair
10. PUBLIC FORUM
a. none
11. ADJOURN
Bob makes a motion, Ben seconded, to adjourn. Meeting adjourned at 3:14pm
Westbrook Heights Homeowner's Association, Inc. Annual Financial Statement as of 12/31/2021
Checking
Account:
Bank Balance as of 12/31/2020 $ 20,004.42
Deposits
$ 50.00
Transfers (to)/from MMA $ 32,138.29
Disbursements
$ (39,896.04)
Bank Balance as of 12/31/2021 $ 12,296.67
Checks Outstanding: #1179, 1188, 1189, 1190
$ (1,046.34)
Check Book Balance as of 12/31/2021 $ 11,250.33
Money Market Account:
Bank Balance as of 12/31/2020 $ 113,253.21
Deposits $ 50,015.00
Interest Earned $ 302.22
Transfers (to)/from Checking $ (32,138.29)
Bank Balance as of 12/31/2021 $
131,432.14